REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
AUGUST 2, 2016
The Regular Meeting of the Board of Levy County Commissioners was held on August 2, 2016 at 9:00 A.M. in the Levy County Board of County Commissioners meeting room with the following Commissioners present:
Chairman John Meeks
Comm. Rock Meeks
Comm. Danny Stevens
Comm. Lilly Rooks
Comm. Mike Joyner
Also present were:
County Attorney – Anne Bast Brown
County Coordinator – Fred Moody
Danny J. Shipp – Clerk of Court
Chairman John Meeks called the Meeting to order at 9:00 A.M. Comm. Joyner gave the invocation, followed by the Pledge of Allegiance.
EXPENDITURES
Comm. Stevens made a motion to approve the following expenditures presented for payment. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
| CHECK NUMBER | 124469-124634 |
| FUND | AMOUNT |
| GENERAL REVENUE | 1,222,962.00 |
| ROAD | 78,632.78 |
| SHIP | 14,850.00 |
| PAL LIBRARY | 6,081.41 |
| MOSQUITO CONTROL | 5,332.55 |
| COURT TECH/CRIM PREV | 10,986.39 |
| TRANSPORTATION | 17,464.65 |
| 911 | 12,560.17 |
| COURT FACILITIES | 31,266.07 |
| EMS | 29,769.29 |
| FIRE | 82,604.27 |
| TOURIST DEVELOPMENT | 4,474.81 |
| UTILITIES | 1,063.36 |
| DRUG TASK FORCE | 1,362.00 |
| ADD COURT COSTS | 1,873.06 |
| IMPACT FEES – PARKS | 4,000.00 |
| LANDFILL | 2,077.00 |
| TOTAL | $ 1,527,359.81 |
| EFT PAYMENT | $ 28,030.76 |
MINUTES
The minutes for the regular Board meetings held on June 7, 2016 and June 21, 2016 were presented for Board approval.
Comm. Rock Meeks made a motion to approve the minutes for the Regular Meeting held on June 7, 2016 as presented. Second was made by Comm. Joyner and the MOTION CARRIES.
Comm. Rock Meeks made a motion to approve the minutes for the Regular Meeting held on June 21, 2016 as presented. Second was made by Comm. Rooks and the MOTION CARRIES.
PUBLIC HEARING
Bill Hammond, Development Director
Request Board approval for Final Plat of Williston Cedar Farms.
Atty. Brown swore in members of the audience wishing to speak regarding the item to be presented.
Comm. John Meeks asked if there was any ex-parte communication by any of the Commissioners. Comm. Joyner stated he had ex-parte communication regarding this item.
Mr. Hammond presented and requested Board approval for the Final Plat of Williston Cedar Farms.
Comm. John Meeks asked if there was anyone in the audience wishing to speak for or against the item presented. There were none.
Comm. Joyner made a motion to approve the Final Plat of Williston Cedar Farms as presented. Second was made by Comm. Stevens and the MOTION CARRIES.
MILLS ENGINEERING
Andrew Carswell, P.E.
Explain Bid Summary for C326 (Shell Mound Road) SCOP Project ID# 430690-1-58-01 (tabled from 7/19/16 meeting).
Mr. Carswell presented the Bid Summary for C326 (Shell Mound Road) SCOP Project ID# 430690-1-58-01 stating it had been tabled from the July 19th meeting to allow time to contact DOT and inquire if they would provide any additional funds for this project. An e-mail response stated they were unable to provide additional funding. According to Mr. Carswell, the remaining amount needed to fund this project would be about $552,000.00.
Comm. Rooks made a motion to Table this item until further information can be obtained from Heather Encinosa as to whether or not impact fee money could be used to fund this project. Second was made by Comm. Joyner and the MOTION CARRIES.
WITHLACOOCHEE AREA CHAMBER OF COMMERCE
Jack Schofield, President
Request Board approval for improvements to CR40 Boat Ramp, Bird Creek, Yankeetown, FL.
Mr. Schofield gave a presentation to the Board regarding a request for improvements to the CR40 Boat Ramp, Bird Creek, Yankeetown, FL.
PARKS AND RECREATION
Matt Weldon, Director
Request Board approval for purchase of a new mower for Boat Ramp areas.
Mr. Weldon requested Board approval for the purchase of a new mower for the Boat Ramp areas. Mr. Weldon stated Boater Improvement monies would be used for this purchase.
The quotes received are as follows:
Lanes Yardware Graveley Pro-Turn 152 $6,410.82
Suwannee River Kubota Graveley Pro-Turn 152 $6,575.00
John Deere John Deere 54” $7,780.71
Comm. Rock Meeks made a motion to approve the purchase of a new mower from Lanes Yardware for $6,410.82 as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
Mr. Weldon provided an update to the Board of the Zika virus and reported there have been no mosquitos testing positive for zika in our county at this time.
LEVY COUNTY SHERIFF’S OFFICE
Mike West, 911 Addressing
Request Board approval and signature on Amendment #2 to the SOW for IEN routing and ALI with West Safety Services, Inc. F/K/A Intrado.
Mr. West requested Board approval and the Chairman’s signature on Amendment #2 to the Scope of Work for IEN 911 Routing & ALI with West Safety Services, Inc. f/k/a Intrado.
Comm. Stevens made a motion to approve with the Chairman’s signature Amendment #2 as presented. Second was made by Comm. Joyner and the MOTION CARRIES.
TRANSIT
Connie Conley, Director
Request Board approval of Resolution and Application for the Shirley Conroy Rural Area Capital Assistance Program Grant.
Mrs. Conley requested Board approval of Resolution 2016-047 and the Application for the Shirley Conroy Rural Capital Area Program for a 23’ Ford bus. As in years past, application has also been made for a REDI waiver for the 10% local match. The total project cost will be $77,879.00 and will replace an existing bus which is seven (7) years old with 335,492 miles on it.
Comm. Stevens made a motion to approve Resolution 2016-047 as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
TOURIST DEVELOPMENT
Carol McQueen
Request Board approval of the $24,000 Agreement with Interfuse Marketing, Inc. They will be providing marketing services to bring more visitors to our website and Levy County.
Mrs. McQueen requested Board approval of the Agreement with Interfuse Marketing, Inc. in the amount of $24,000. They will be providing marketing services to bring more visitors to the website and to Levy County.
Upon request by Comm. Rooks, Mrs. McQueen gave an overview of what the findings have been.
Comm. Stevens made a motion to approve the Agreement with Interfuse Marketing, Inc. as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
Questions were asked by Toni Collins and answered by Mrs. McQueen.
PLANNING
Shenley Neely, Planning Director
Update on the progress of the Planning Commission meetings regarding proposed amendments to the County’s Comprehensive Plan.
Ms. Neely gave an update on the progress of the Planning Commission meetings regarding proposed amendments to the County’s Comprehensive Plan. The changes to the final set of Comprehensive Plan elements are: Recreation and Open Space, Conservation, Coastal Management and Springs Protection. The deadline to transmit the Plan Amendments to the Florida Department of Economic Opportunity is December 1, 2016.
DEPARTMENT OF PUBLIC SAFETY
Alesha Renaudo, Assistant to Director
A. Request Board approval and Chairman signature on the Agreement to amend Interlocal Agreement regarding Fire Protection Services between Levy County, Florida and the Town of Yankeetown, Florida, and the Agreement to amend Lease regarding a portion of Yankeetown Town Hall between Levy County, Florida and the Town of Yankeetown, Florida.
Mrs. Renaudo requested Board approval and the Chairman’s signature on the Agreement to Amend Interlocal Agreement regarding Fire Protection Services between Levy County and the Town of Yankeetown as well as the Agreement to Amend Lease regarding a portion of Yankeetown Town Hall and the Town of Yankeetown.
Comm. Stevens made a motion to approve the Agreements as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
B. Request Board approval to renew Gold Level Service Agreement with Replay Systems, Inc. in the amount of $8,248.00 for the recorder for the ICOM radio system and authorize Fred Moody to execute the agreement.
Mrs. Renaudo requested Board approval to renew the Gold Level Service Agreement with Replay Systems, Inc. in the amount of $8,248.00 for the recorder for the ICOM radio system and authorization for Fred Moody to execute the agreement. Mrs. Renaudo explained the system records all traffic between dispatch and the crews. Mrs. Renaudo stated the funding for this will come from the Communications budget.
Comm. Rock Meeks made a motion to approve the Gold Level Service Agreement with Replay Systems, Inc. as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
ROAD DEPARTMENT
Alice LaLonde, Administrative Office Manager
Approve Resolution 2016-046 authorizing the executing of a Local Agency Program Agreement with FDOT for project management of design phase of sidewalk along CR 32 (A/K/A NE 90th Street) from C337 (A/K/A Court Street) to SR 24 in Levy County, FL.
Mrs. LaLonde gave an update to the Board on the bridge work done on CR339 and stated the inspection done this morning went very well adding the inspector stated the piling replacement was the best he had seen in the State of Florida.
Mrs. LaLonde requested Board approval of Resolution 2016-046 authorizing the execution of a Local Agency Program Agreement with FDOT for project management of design phase of the sidewalk along CR32 (A/K/A NE 90th Street) from C337 (A/K/A Court Street) to SR24 in Levy County, FL.
Comm. Stevens made a motion to approve Resolution 2016-046 as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
IT
Daren Remington, Director
Mr. Remington presented a County internet proposal with the Board as previously discussed. The proposal would eliminate individual contracts by all Departments and Elected Officials in the Courthouse. Currently, the combined total spent per month for internet service through various providers is $6,692.20. The negotiated price with AT&T Mr. Remington presented is $2,679.00 per month and he added this would greatly increase the internet capacity with a business class connection. This would include all departments except the Sheriff’s Department, School Board and the individual City Libraries. Mr. Remington stated a contract could be provided for Attorney Brown’s review upon approval to proceed.
After discussion, the Commissioners requested a contract for review by the County Attorney and a breakdown of each Department’s expense for the proposed internet service.
COMMISSIONERS’ REPORTS
Comm. Rooks reported of the Yankeetown Town Council meeting she attended last night. She also reported Yankeetown had received a grant in the amount of $100,000.
Comm. John Meeks announced the Bronson Farmer’s Market will be on August 6th and there will be a Bull Riding Event at Carter’s Arena in Chiefland on the same evening beginning at 8:00 P.M. The South Levy Marketplace will be on August 27th from 9:00 A.M. to 1:00 P.M.
The meeting recessed at 10:56 A.M.
The meeting reconvened at 11:14 A.M.
BUDGET WORKSHOP
Jared Blanton spoke to the Board and presented a budget overview for their review which has been calculated using the millage rate of 8.75 and includes a 3% raise for the Board employees. Mr. Blanton cautioned the Board of spending down Reserve funds.
Sheriff McCallum spoke to the Board questioning if the Sheriff’s budget would remain at the current years amount of $11,489,777 or if it would be increased to allow a 4% increase for employees and a $25,000 increase to the vehicle line item as requested to their budget which was submitted. Sheriff McCallum pointed out the budget for 2007/2008 was $3,000 more than this past year’s budget.
Comm. Joyner made a motion to approve the budget for the Sheriff’s Department as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
The meeting recessed at 12:41 P.M.
The meeting reconvened at 12:46 P.M.
Comm. John Meeks passed the gavel and made a motion to set the tentative millage rate at 9. Second was made by Comm. Stevens and the MOTION CARRIES. Comm. Rooks voted NO.
Budget requests and concerns were heard from Cedar Key Fire Department and Inglis Fire Department.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 1:18 P.M.
ATTEST: BOARD OF COUNTY COMMISSIONERS
LEVY COUNTY, FL
________________________________________ ________________________________________
Clerk of Court, Danny J. Shipp Chairman, John Meeks