REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
DECEMBER 16, 2014
The Regular Meeting of the Board of Levy County Commissioners was held on December 18, 2014 at 9:00 A.M. in the Levy County Board of County Commissioners meeting room with the following Commissioners present:
Chairman John Meeks
Comm. Rock Meeks
Comm. Danny Stevens
Comm. Lilly Rooks
Comm. Mike Joyner
Also present were:
County Attorney – Anne Bast Brown
County Administrator – Fred Moody
Chairman John Meeks called the Meeting to order at 9:00 A.M. Comm. Rock Meeks gave the invocation, followed by the Pledge of Allegiance led by Comm. Stevens.
EXPENDITURES
Comm. Stevens made a motion to approve the following expenditures presented for payment. Second was made by Comm. Joyner and the MOTION CARRIES.
| CHECK NUMBER | 117943-118077 |
| FUND | AMOUNT |
| GENERAL REVENUE | 125,067.96 |
| ROAD | 33,878.58 |
| SHIP | 12,880.00 |
| PAL LIBRARY | 3,093.84 |
| TRANSPORTATION | 58,524.63 |
| COURT FACILITIES | 2,292.03 |
| PROGRESS ENERGY | 1,118.11 |
| EMS | 50,232.55 |
| FIRE | 16,335.99 |
| TOURIST DEVELOPMENT | 4,155.97 |
| CDBG | 6,813.17 |
| UTILITIES | 2,667.11 |
| DRUG TASK FORCE | 114.25 |
| IMPACT FEES – EMS | 12,275.00 |
| CAPITAL PROJECTS | 252,261.02 |
| LANDFILL | 60,367.27 |
| TOTAL | $ 642,077.48 |
MINUTES
The minutes for the Regular Board Meeting held on October 21, 2014 and November 18, 2014 were presented for approval.
Comm. Joyner made a motion to approve the minutes from the Regular Board Meeting held on October 21, 2014 as presented. Second was made by Comm. Stevens and the MOTION CARRIES.
Comm. Stevens made a motion to approve the minutes from the Regular Board Meeting held on November 18, 2014 with corrections. Second was made by Comm. Joyner and the MOTION CARRIES.
Chairman Meeks announced Comm. Ealy from the Town of Inglis had passed. There will be a memorial service from 6:00 P.M. to 8:00 P.M. on Thursday evening at the Inglis Community Center for anyone who would like to attend.
LEVY COUNTY SHERIFF’S OFFICE
Mike West, 911 Addressing
Request to ratify state grant application approved at November 18, 2014 meeting.
Mr. West requested the Board ratify the State Grant Application previously approved at the November 18, 2014 meeting. He stated the original amount requested on the application was $115,451.79. The amount has been changed on this grant reflecting a carry forward of funds in the amount of $54,889.00 leaving the requested amount at $60,564.79.
Comm. Stevens made a motion to ratify the State Grant Application as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
MILLS ENGINEERING COMPANY
Andrew Carswell, P.E.
Request approval for a contract for Ayers Carpentry, Inc. for leachate Tank Cover and approval for a Supplemental Agreement to galvanize the main frame and purlins in lieu of red oxide primer.
Mr. Carswell requested Board approval for a contract for Ayers Carpentry, Inc. for a leachate tank cover and approval for a Supplemental Agreement to galvanize the main frame and purlins in lieu of red oxide primer. The cost increase would be $5,200.00 making the total contract amount $62,850.00.
Comm. Joyner made a motion to approve the contract for Ayers Carpentry, Inc. and the Supplemental Agreement as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
CITY OF CHIEFLAND
Mary Ellzey, City Manager
Request Memorandum of Understanding.
Laurie Copeland requested on behalf of Mrs. Ellzey approval by the Board of a Memorandum of Understanding with the City of Chiefland allowing road work to be done on CR 320 by the City. She explained the City of Chiefland will be applying for a CDBG grant for utility infrastructure for the proposed Suwannee River Community Hospital. Work included in the grant will be a 930’ deceleration lane on CR 320 for the hospital site.
Comm. Joyner made a motion to approve the Memorandum of Understanding as requested. Second was made by Comm. R. Meeks and the MOTION CARRIES.
INGLIS-YANKEETOWN BOAT RAMP COMMITTEE
Commissioner Steve Kesterson, Sr.
Discuss the Yankeetown Boat Ramp, CR 40. Refurbishment and improvements recommended and requested.
Comm. Kesterson spoke to the Board requesting refurbishing and upgrading of the Yankeetown Boat Ramp and Park facilities.
Matt Weldon spoke to the Board regarding the Yankeetown Boat Ramp explaining possible ways to address the situation.
The Commissioners agreed by consensus to have Mr. Weldon to look into the issue beginning with shoreline stabilization.
CRIME STOPPERS OF LEVY COUNTY, INC.
Paula Sprague
Request Chair’s signature on a letter to the Office of the Attorney General in support of Crime Stopper of Levy County, Inc.
Mrs. Sprague requested the Chairman’s signature on a letter to the Office of the Attorney General in support of Crime Stoppers of Levy County, Inc.
Comm. Joyner made a motion to approve the Chairman’s signature on a letter to the Office of the Attorney General in support of Crime Stoppers of Levy County, Inc. as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
LEVY COUNTY JOURNAL
Discussion of November 4, 2014 BOCC action on non-agenda item.
Andy Andrews and Linda Cooper, representing the Levy County Journal requested the Board reverse a decision approved at the November 4, 2014 Regular Board meeting requiring the County to go out for bids for the County’s legal advertising.
After discussion, Comm. Rock Meeks made a motion to keep the current rotation of legal advertising on a one (1) year rotation for one more cycle and select by bids for a four (4) year contract in June, 2015. Second was made by Comm. Rooks but wanted to still keep the duration of the contract at one (1) year.
Atty. Brown asked if Comm. Rock Meeks wished to change his motion to a one (1) year contract.
Comm. Rock Meeks did not wish to change his motion.
Chairman Meeks asked if there was a second for the motion made by Comm. Rock Meeks to keep the rotation as is until June, 2015 when bids would be considered to select a newspaper for a four (4) year contract since the second made by Comm. Rooks was not the same as Comm. Rock Meeks’ motion.
Comm. Rooks withdrew her second to the motion.
The motion fails for lack of a second.
Tom Tenbroek spoke to the Board expressing his thoughts regarding the newspaper advertising issue.
Clarification was made by Atty. Brown concerning the motion approved on November 4th and the Bid Specs as presented to the newspaper offices.
Comm. Rock Meeks made a motion as previously stated to keep the current rotation of legal advertising on a one (1) year rotation for one more cycle and select by bids for a four (4) year contract in June, 2015. Second was made by Comm. Rooks. The votes were cast as follows:
Yes No
Comm. Rock Meeks Comm. Stevens
Comm. Rooks Comm. Joyner
Chairman Meeks
The MOTION FAILS.
Kay Gaither spoke concerning the newspaper advertising issue.
DEPARTMENT REPORTS
COUNTY COORDINATOR
Fred Moody
Request permission to purchase (2) trucks for Construction/Maintenance and Water Department from local vendors, Chiefland Ford and Scoggins Chevrolet.
Mr. Moody requested Board approval for the purchase of one (1) truck for Construction/Maintenance and one (1) truck for the Water Department. The bids received are as follows:
Construction/Maintenance – F250 Water Department – F350 diesel
Scoggins Chevrolet $31,861.61 Scoggins Chevrolet $46,112.35
Chiefland Ford $30,090.00 Chiefland Ford $46,255.00
Comm. Joyner made a motion to purchase a truck for Construction/Maintenance from Chiefland Ford, the lowest bid in the amount of $30,900. Second was made by Comm. Stevens and the MOTION CARRIES.
Comm. Joyner made a motion to purchase a truck for the Water Department from Scoggins Chevrolet, the lowest bid in the amount of $46,255. Second was made by Comm. Rooks and the MOTION CARRIES.
LEVY COUNTY TRANSIT
Connie Conley, General Manager
- Request approval of Joint Participation Agreement with FDOT for Section 5311 Operational funding in the amount of $404,972.00 at 50%.
Mrs. Conley requested Board approval of a Joint Participation Agreement with FDOT for Section 5311 Operational funding in the amount of $404,972.00 at 50%.
Comm. Stevens made a motion to approve the Joint Participation Agreement with FDOT for Section 5311 Operational funding as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
- Request approval for advertising agreement with Haven Hospice for a period of one year beginning January 1, 2015- through December 31, 2015 in the amount of $12,500, with the ability to extend Agreement for an additional year for an additional amount of $12,500.00.
Mrs. Conley requested Board approval for an advertising agreement with Haven Hospice for a period of one year beginning January 1, 2015 through December 31, 2015 in the amount of $12,500, with the ability to extend the Agreement for an additional year for an additional amount of $12,500. This Agreement is for the placement of advertisements by Haven Hospice on Levy County Transit busses.
Comm. Joyner made a motion to approve an advertising agreement with Haven Hospice as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
Toni Collins spoke regarding this item asking who would be responsible for the removal of advertising.
Mrs. Conley answered it will be the responsibility of the advertiser for removal of ads and cleaning of busses upon removal.
Sallie Ann Collins stated she was against any advertising on the transit busses.
Renate Cannon spoke in favor of the advertising as it would bring in revenue to the Transit Department.
Dana Sheffield also spoke regarding this item.
Mrs. Conley explained the requirements for placement of advertisements to be placed on the busses.
PLANNING
Shenley Neely, Planning Director
- Request authorization and Chairman’s signature for the Funding and Program Agreement between Florida Department of Economic Opportunity and Levy County, Florida.
Ms. Neely requested Board approval and the Chairman’s signature for the Funding and Program Agreement between Florida Department of Economic Opportunity and Levy County, Florida. Ms. Neely stated this is a 100% grant in the amount of $20,000 for technical assistance.
Comm. Stevens made a motion to approve with the Chairman’s signature the Funding and Program Agreement as stated. Second was made by Comm. Rooks and the MOTION CARRIES.
- Request authorization and Chairman’s signature for the Scope of Work for Agreement for Professional Services between Levy County and Withlacoochee Regional Planning Council.
Ms. Neely requested Board approval and the Chairman’s signature for the Scope of Work for Agreement for Professional Services between Levy County and the Withlacoochee Regional Planning Council.
Comm. Stevens made a motion to approve with the Chairman’s signature the Scope of Work for Agreement for Professional Services between Levy County and Withlacoochee Regional Planning Council as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
- Request approval to submit to the Department of Economic Opportunity (DEO) Modification number six (6) to the Subgrant Agreement between DEO and Levy County for Grant Agreement between DEO and Levy County for Grant Agreement number 12 DB-Q5-48-01-F05, Neighborhood Stabilization Program 3.
Ms. Neely requested Board approval to submit to the Department of Economic Opportunity (DEO) Modification number six (6) to the Subgrant Agreement between DEO and Levy County for Grant Agreement number 12-DB-Q5-48-01-F05, Neighborhood Stabilization Program 3.
Comm. Joyner made a motion to approve the request to submit to the Department of Economic Opportunity (DEO) Modification number six (6) to the Subgrant Agreement as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
- Request approval for Deferred Payment Loan Agreement for Robert and Tegan Parker, PA #525 for an existing unit Williston, FL 32696.
Ms. Neely requested Board approval for the Deferred Payment Loan Agreement for Robert and Tegan Parker, PA #525 for an existing unit in Williston, Florida.
Comm. Stevens made a motion to approve the Deferred Payment Loan Agreement as requested. Second was made by Comm. Meeks and the MOTION CARRIES.
PUBLIC SAFETY
David Knowles, Director
- Request approval to donate one (1) surplus Fire Engine to Inglis Volunteer Fire Department in exchange for one (1) Ford Chassis Mini Pumper.
Chief Knowles requested Board approval to donate one (1) surplus Fire Engine to Inglis Volunteer Fire Department in exchange for one (1) Ford Chassis Mini Pumper.
Comm. Joyner made a motion to approve the donation of (1) surplus Fire Engine to Inglis Volunteer Fire Department in exchange for one (1) Ford Chassis Mini Pumper as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
- Quarterly Report presentation.
Chief Knowles gave the 4th Quarter Report presentation to the Board.
ROAD DEPARTMENT
Bruce Greenlee, Administrative Road Superintendent
Request permission to purchase to purchase (3) trucks for the Road Department from local vendors, Chiefland Ford and Scoggins Chevrolet.
Mr. Greenlee requested Board approval to purchase three (3) trucks for the Road Department. The bids received are as follows:
One (1) ¾ ton pickup truck Chiefland Ford Scoggins Chevrolet
$24,895.00 $27,217.90
Two (2) ½ ton extended cab pickup trucks Chiefland Ford Scoggins Chevrolet
$21,427.00 each $22,402.60 each
Comm. Stevens made a motion to approve the purchase of a ¾ pickup truck from Chiefland Ford in the amount of $24,895.00 as recommended. Second was made by Comm. Joyner and the MOTION CARRIES.
Comm. Joyner made a motion to approve the purchase of two (2) ½ ton extended cab pickup trucks from Chiefland Ford in the amount of $21,427.00 as recommended.
TOURIST DEVELOPMENT
Carol McQueen, Director
- Request approval of contract for another six (Terms in 4 week periods) with Clear Channel Outdoor Bulletins along I-75 for $7,800.00. Two northbound bulletins and two southbound bulletins prior to Levy County exits.
Mrs. McQueen requested Board approval of a contract for another six (6) (terms in 4 week periods) with Clear Channel Outdoor Bulletins along I-75 for $7,800.00 for two (2) Northbound bulletins and two (2) Southbound bulletins prior to Levy County exits. The contract will run from January 19, 2015 through July 5, 2015.
Comm. Joyner made a motion to approve the contract with Clear Channel Outdoor Bulletins as presented. Second was made by Comm. Stevens and the MOTION CARRIES.
- Request approval of letter to be sent to Florida Fish and Wildlife Commission.
Mrs. McQueen requested Board approval for a letter to be sent to the Florida Fish and Wildlife Commission regarding the Levy County section of the Big Bend Saltwater Paddling Trail.
Comm. Stevens made a motion to approve a letter to be sent to the Florida Fish and Wildlife Commission as requested as well as to the offices of Representative Dean and Representative Stone. Second was made by Comm. Joyner and the MOTION CARRIES.
Toni Collins asked the status of “Hidden Coastlines”.
Comm. John Meeks answered “Hidden Coastlines” is now done by “Pure Water Wilderness” and a new issue should be coming out soon.
PUBLIC COMMENTS
Renate Cannon wished all the Commissioners a blessed Christmas and a Happy New Year.
Mr. Gaither asked if a Veterinarian had been hired for the County.
Comm. John Meeks answered yes, a Veterinarian had been hired.
Mr. Moody stated the Veterinarian was giving her current employer notice and would be available after 30 days.
COMMISSIONERS’ REPORTS
Comm. Joyner wished everyone a Merry Christmas.
Comm. Rooks wished everyone a safe and Happy Holiday and a Merry Christmas.
Comm. Rock Meeks reported of the Chiefland Christmas Festival and Parade stating there was a good turnout. He also wished everyone a Merry Christmas and a Happy New Year.
Comm. John Meeks reported the Wreaths Across America Memorial went well.
Comm. John Meeks reported of the possibility of funding to assist in bringing the courthouse elevators up to where they are ADA compliant. He is currently working on a Resolution to bring before the Board appealing to the Circuit 8, the Chief Judge as well as the Legislative Delegation for assistance with this and any other ADA deficiencies there may be in the Courthouse.
Select Board Appointments and Departments Committees
The Commissioners agreed to select the appointments and Department Committees where they would like to serve and submit to the Board Office. Staff will contact the Commissioners if there are discrepancies. Appointments would be made available at the January 6th Regular Board meeting.
Toni Collins commented on the political signs still out on Manatee Road and near Camp Azalea. She asked if there was anything the Commissioners could do.
Comm. John Meeks stated he will contact Mrs. Jones, Supervisor of Elections and ask if she could send out a friendly reminder for anyone with signs still out to please pick them up.
Dana Sheffield wished everyone a Merry Christmas and Happy Holidays.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 11:15 A.M.
ATTEST: BOARD OF COUNTY COMMISSIONERS
LEVY COUNTY, FL
___________________________________ ______________________________________
Clerk of Court, Danny J. Shipp Chairman, John Meeks