REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
FEBRUARY 17, 2015
The Regular Meeting of the Board of Levy County Commissioners was held on February 17, 2014 at 9:00 A.M. in the Levy County Board of County Commissioners meeting room with the following Commissioners present:
Chairman John Meeks
Comm. Rock Meeks
Comm. Danny Stevens
Comm. Lilly Rooks
Comm. Mike Joyner
Also present were:
Danny J. Shipp – Clerk of Court
County Attorney – Anne Bast Brown
County Coordinator – Fred Moody
Chairman John Meeks called the Meeting to order at 9:00 A.M. Comm. Rock Meeks gave the invocation, followed by the Pledge of Allegiance led by Comm. Stevens.
EXPENDITURES
| CHECK NUMBER | 118736-118894 |
| FUND | AMOUNT |
| GENERAL REVENUE | 108,925.51 |
| ROAD | 936,067.34 |
| SHIP | 26,812.50 |
| PAL LIBRARY | 2,376.70 |
| TRANSPORTATION | 1,615.03 |
| COURT FACILITIES | 15.00 |
| PROGRESS ENERGY | 718.36 |
| EMS | 45,179.29 |
| FIRE | 74,228.04 |
| TOURIST DEVELOPMENT | 1,727.59 |
| UTILITIES | 2,675.61 |
| ADD COURT COSTS | 607.26 |
| IMPACT FEES – EMS | 1,617.37 |
| DEBT SERVICE | 53,423.75 |
| CAPITAL PROJECTS | 527.50 |
| LANDFILL | 22,803.94 |
| TOTAL | $ 1,279,320.79 |
MINUTES
The minutes for the regular Board meeting held on January 6, 2015 were presented for approval.
Comm. Stevens made a motion to approve the minutes for the regular Board meeting held on January 6, 2015 with changes. Second was made by Comm. Joyner and the MOTION CARRIES.
PUBLIC COMMENTS
Ron Grant spoke to the Board expressing his concerns of the approval and cost of the work done to the Commission meeting room without a vote.
Comm. John Meeks and Mr. Moody answered questions and responded to Mr. Grants concerns.
Mr. Moody stated he had given the authorization to get the work done due to unforeseen change orders which needed approval in order for construction to continue.
FLORIDA FOREST SERVICE
Rick Dolan, Forestry Center Manager
Presenting a check for revenue generated on Goethe State Forest.
Mr. Dolan presented a check in the amount of $50,137.76 to the Board which reflects the distribution of the Goethe State Forest receipts for the fiscal year 2013-2014.
Comm. Joyner acknowledged Ben Beauchamp for his work with the organization and execution of the controlled burns done by the Florida Forest Service.
DEPARTMENT OF PUBLIC SAFETY
David Knowles, Director
Presenting Appreciation Award to Regional General Hospital of Williston.
Chief Knowles presented an Appreciation Award to Regional General Hospital of Williston accepted by Dr. Devaiah Pagidipati. Regional General Hospital of Williston had assisted in providing lodging accommodations for the Advanced Life Support (ALS) Competition Teams while participating in competitions out of town in January, 2015.
LEVY COUNTY SHERIFF’S OFFICE
Mike West, 911 Addressing
Request approval for electronic acceptance of the GEM Smart 911 Services Agreement.
Mr. West requested Board approval for electronic acceptance of the GEM Smart 911 Services Agreement. This GEM Smart 911 Services Agreement with the third party vendor TeleCommunication Systems, Inc. (TCS) allows them to receive text to 911, transfer those texts to other agencies, as well as retrieve past text conversations.
Comm. Joyner made a motion to allow electronic acceptance of the GEM Smart 911 Services Agreement as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
SUPERVISOR OF ELECTIONS
Tammy Jones, Supervisor of Elections
Request approval and Chairman’s signature for matching funds for the Federal Election Activities grant. This matching money has already been pre-approved and is in the Supervisor of Elections 2014-2015 budget.
Mrs. Jones requested Board approval and the Chairman’s signature for matching funds for the Federal Election Activities grant. The federal election activities funds are used for voter education. Mrs. Jones stated the State provides $6,297.65 if the county matches 15% which is $944.65.
Comm. Joyner made a motion to approve the Chairman’s signature for matching funds for the Federal Election Activities grant as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
DEPARTMENT REPORTS
COUNTY COORDINATOR
Fred Moody
- Request approval to award the George T. Lewis Airport Base Bid Runway 5-23 Improvement Plan to the lowest bidder.
Mr. Moody requested Board approval of the George T. Lewis Airport Base Bid Runway 5-23 Improvement Plan to HL Pruitt in the amount of $622,887, which was the only bid received. Mr. Moody also requested the approval for the Chairman to sign the Contract Agreement.
Comm. Stevens made a motion to approve the bid as presented to HL Pruitt and approval for the Chairman to sign the Contract Agreement as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
- Request approval of annual assessment programs maintenance agreements for EMS, Fire Protection, Road Maintenance, and Solid Waste.
Mr. Moody requested Board approval of annual assessment programs maintenance agreements for EMS, Fire Protection, Road Maintenance, and Solid Waste by utilizing Government Services Group, Inc. for provision of rate consultant services. The fee for services is as follows:
Fire Protection $10,000
Road Maintenance $ 8,000
Solid Waste $ 7,500
EMS $10,000
Total $35,000
Comm. Stevens made a motion to approve the annual assessment programs maintenance agreements as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
- Update on Grants Coordinator position.
Mr. Moody gave an update to the Board regarding the Grants Coordinator position. He reported there were seven (7) applicants and one has been selected. Tisha Whitehurst, who currently works in the Parks and Mosquito Control department has been awarded the position with an annual salary of $32,500 and will begin February 23rd unless a replacement is hired for her current position sooner. Office space is being made in the same building as the Mosquito Control office and Tourist Development office.
- Request approval to award the Legal and Official Advertising bid to lowest bidder.
Mr. Moody requested the Board award the Legal and Official Advertising bid to the lowest bidder, Levy County Publishing, Inc. The bids received were as follows:
Florida Newspaper, LLC d/b/a Chiefland Citizen
Price per line first publication $ .09
Price per line each subsequent publication $ .0765
Price per inch first publication $1.97
Price per inch each subsequent publication $1.6745
Levy County Publishing, Inc. (Levy County Journal)
Price per line first publication $ .06
Price per line each subsequent publication $ .051
Price per inch first publication $1.50
Price per inch each subsequent publication $1.275
Comm. Joyner made a motion to award the Legal and Official Advertising bid to the lowest bidder, Levy County Publishing, Inc. (Levy County Journal). Second was made by Comm. Rooks and the MOTION CARRIES.
- Request approval of a tax ordinance workshop.
Mr. Moody requested Board approval of a Tax Ordinance Workshop regarding the business tax abatement voted on in the General Election in November.
After discussion, it was agreed by consensus of the Board to hold a Tax Ordinance Workshop after the Regular Board Meeting on March 3rd beginning at 11:00 A.M.
- Request approval to declare Transit bus surplus for auction purposes.
Mr. Moody requested on behalf of Connie Conley Board approval to declare a 29 passenger Transit bus surplus for auction purposes.
Comm. Joyner made a motion to declare the Transit bus surplus for auction purposes as requested. Second was made by Comm. Rock Meeks and the MOTIN CARRIES.
- Request Board consideration for approval and chair’s signature on the Regions Commercial Card Agreement. Also seeking the Board’s authority for Fred Moody, to sign the Commercial Card Agreement Set up Form, the Revenue Sharing Schedule, and any other documents required to be signed by the County at closing.
Mr. Moody requested Board approval and the Chairman’s signature on the Regions Commercial Card Agreement. Mr. Moody also requested Board approval to sign the Commercial Card Agreement Set up Form, the Revenue Sharing Schedule, and any other documents required to be signed by the County at Closing. By using the Regions Commercial Card, the County will be able to pay ongoing bills and eligible for cash rewards.
Comm. Joyner made a motion to approve with the Chairman’s signature the Regions Commercial Agreement as well as authorizing Mr. Moody to sign the Commercial Card Agreement Set up Form, the Revenue Sharing Schedule, and any other documents required to be signed by the County at Closing. Second was made by Comm. Stevens and the MOTION CARRIES.
NON-AGENDA ITEM
EMERGENCY MANAGEMENT
Comm. Meeks requested the Board hear a non-agenda item concerning Emergency Management.
Comm. Stevens made a motion to hear a Non-Agenda Item. Second was made by Comm. Joyner and the MOTION CARRIES.
Mark Johnson requested Board approval to contract with a company for a one-day Table-Top Exercise for the 2015 Hurricane Season. The two (2) bids received were from:
Disaster Resistant Communities Group, LLC $ 4,500
AMEC, Inc., Environment & Infrastructure $10,500
Comm. Joyner made a motion to award a contract for a one-day Table-Top Exercise to Disaster Resistant Communities Group, LLC, the lowest bid. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
PLANNING
Shenley Neely, Planning Director
- Request approval of a Deferred Payment Loan Agreement for Mary McCann, PA #527 in the amount of $12,012.50 for an existing unit in Bronson, FL.
Ms. Neely requested Board approval of a Deferred Payment Loan Agreement for Mary McCann, PA #527 in the amount of $12,012.50 for an existing unit in Bronson, FL.
Comm. Stevens made a motion to approve the Deferred Payment Loan Agreement for Mary McCann, PA #527 as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
NON-AGENDA ITEM
ANIMAL SERVICES
Comm. Rock Meeks made a motion to hear a non-agenda item regarding Animal Services. Second was made by Comm. Joyner and the MOTION CARRIES.
Mr. Weatherford requested Board approval to waive adoption fees for dogs and cats for the Adoption Event coming up this Saturday, March 7th. The event will be held at the Tractor Supply store in Chiefland.
Comm. Joyner made a motion to waive the adoption fees for animal adoptions at the event as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
PUBLIC SAFETY
David Knowles, Director
Request approval and Chairman’s signature on the Technical Service Support Agreement between Physio Control and Levy County for $16,938.00.
Chief Knowles requested Board approval and Chairman’s signature on the Technical Service Support Agreement between Physio Control and Levy County for $16,938.
Comm. Stevens made a motion to approve with the Chairman’s signature the Technical Service Support Agreement as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
- Request approval to submit applications for the 2015 DOH 90/10 EMS Matching Grant.
Chief Knowles requested Board approval to submit applications for the 2015 DOH 90/10 EMS Matching Grant as listed below:
11 Stretcher Auto Load Systems $33,260.70
Simulation Training Equipment $12.549.00
4 LUCAS Compression Devices $ 8,692.80
5 Portable Ventilators $ 4,270.00
Total $58,772.50
Comm. Stevens made a motion to approve applications for the 2015 DOH 90/10 EMS Matching Grant as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
- Request to ratify radio purchases due to the narrowbanding requirements.
Chief Knowles requested Board ratification of radio purchases due to the narrowbanding requirements.
Comm. Joyner made a motion to ratify the radio purchases as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
ROAD DEPARTMENT
Bruce Greenlee, Administrative Road Superintendent
Request approval to purchase a John Deere 744K II Loader for $280,697.00.
Mr. Greenlee requested Board approval to purchase a John Deere 744K II Loader in the amount of $280,697.00 by utilizing the State of Florida Contract.
Comm. Stevens made a motion to approve the purchase of a John Deere 744K II Loader from Highland Tractor Company utilizing the State of Florida Contract as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
PUBLIC COMMENTS
Mrs. Gaither requested signage to be placed on or around the recycle trailer at Manatee Jiffy indicating what not to dump in the trailer.
Mr. Moody stated Code Enforcement can place signs advising the public what is acceptable to be dumped in the trailers.
Anthony Senna also spoke about the garbage dumping and questioned if this could be monitored.
Dana Sheffield spoke to the Board and announced there will be an Expo along with an Air Show and Car Show at the Cross City Airport on May 16th if anyone would be interested.
COMMISSIONERS’ REPORTS
Comm. John Meeks requested the re-appointment of the following to the RESTORE Act Advisory Committee: David Pieklik, Economic Development Representative; Bruce Wilson, Tourism Industry Representative; Citizen Representatives Jolie Davis, Jack Schofield, and Dr. Richard B. Streeter.
Comm. Joyner made a motion to re-appoint the committee representatives as stated above. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
Comm. John Meeks stated there is a Tommy Dunsford Memorial fundraiser planned for this Sunday. Bar-B-Q dinners will be for sale at the Am-Vets Post 88. Funds raised will be used for the Wreaths Across America program.
Comm. Rock Meeks announced the CAAA Baseball Bash is this Saturday beginning at 9:00 A.M. at Strickland Park in Chiefland.
Comm. Joyner asked Mr. Moody to send a letter of appreciation to the Sheriff’s Department regarding the volunteer work done by the Citizens on Patrol with the controlled-burns done recently in keeping the roadways safe.
The Board agreed by consensus to have a letter of appreciation sent by Mr. Moody to the Sheriff’s Department on behalf of the Board.
Comm. Joyner reminded everyone of the upcoming Suwannee River Fair which runs from the first week in March until the sale date of March 18th.
Comm. Rooks stated she was in Cedar Key yesterday and will be in Inglis on Wednesday, to meet with the public to discuss any issues they may want to speak with her about. Comm. Rooks stated the other Town meeting times and dates.
Comm. Rooks requested a letter to be sent by the Board in support for the Town of Otter Creek Water System.
Randy Caldwell, Town Councilman for Town of Otter Creek spoke to the Board regarding the Town of Otter Creek requesting financial assistance from the State for a Water System.
Comm. Rooks made a motion to approve a letter to be prepared and sent to Tallahassee in support of the Town of Otter Creek Water System. Second was made by Comm. Joyner and the MOTION CARRIES.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 10:30 A.M.
ATTEST: BOARD OF COUNTY COMMISSIONERS
LEVY COUNTY, FL
______________________________________ ______________________________________
Clerk of Court, Danny J. Shipp Chairman, John Meeks