REGULAR MEETING
LEVY COUNTY BOARD OF COUNTY COMMISSIONERS
JUNE 7, 2016
The Regular Meeting of the Board of Levy County Commissioners was held on June7, 2016 at 9:00 A.M. in the Levy County Board of County Commissioners meeting room with the following Commissioners present:
Chairman John Meeks
Comm. Rock Meeks
Comm. Danny Stevens
Comm. Lilly Rooks
Comm. Mike Joyner
Also present were:
County Attorney – Anne Bast Brown
County Coordinator – Fred Moody
Danny J. Shipp – Clerk of Court
Chairman John Meeks called the Meeting to order at 9:00 A.M. Comm. Joyner gave the invocation, followed by the Pledge of Allegiance.
EXPENDITURES
Comm. Stevens made a motion to approve the following expenditures presented for payment. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
| CHECK NUMBER | 123830-124021 |
| FUND | AMOUNT |
| GENERAL REVENUE | 1,524,129.38 |
| ROAD | 61,144.47 |
| SHIP | 327.59 |
| PAL LIBRARY | 2,511.35 |
| MOSQUITO CONTROL | 4,582.78 |
| COURT TECH/CRIM PREV | 11,088.12 |
| TRANSPORTATION | 14,264.99 |
| 911 | 12,560.17 |
| COURT FACILITIES | 21.00 |
| EMS | 30,220.73 |
| FIRE | 17,213.49 |
| TOURIST DEVELOPMENT | 2,833.26 |
| UTILITIES | 68,079.34 |
| ADD COURT COSTS | 3,144.79 |
| IMPACT FEES – PARKS | 163.07 |
| LANDFILL | 44,526.02 |
| TOTAL | $ 1,796,810.55 |
MINUTES
The minutes for the Regular Board meetings held on April 19, 2016 and May 3, 2016 were presented for Board approval.
Comm. Rock Meeks made a motion to approve the minutes for the Regular Board meeting held on April 19, 2016 as presented. Second was made by Comm. Stevens and the MOTION CARRIES.
Comm. Rock Meeks made a motion to approve the minutes for the Regular Board meeting held on May 3, 2016 as presented. Second was made by Comm. Joyner and the MOTION CARRIES.
SHIP
Atty. Norm Fugate requested on behalf of Roberta Owens Board approval for the partial release of lots 15 and 16 from the SHIP Rehab mortgage to Levy County Commissioners dated November 13, 2008.
Mr. Fugate requested on behalf of Robert Owens Board approval of the partial release of lots 15 and 16 from the SHIP Rehab mortgage to the Levy County Commissioners dated November 13, 2008. Mr. Fugate explained Ms. Owens currently owns four lots and has a home on two of them in which she resides. She wishes to sell the other two.
Comm. Joyner made a motion to approve the partial release of 15 and 16 from the SHIP Rehab mortgage as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
PUBLIC HEARING
Anne Bast Brown, County Attorney
Requesting Board approval to adopt Ordinance 2016-02 amending the Impact Fee Ordinance, limiting applicability of Road Impact Fees to unincorporated areas of the County.
Atty. Brown requested Board approval to adopt Ordinance 2016-02 amending the Impact Fee Ordinance, limiting applicability or Road Impact Fees to unincorporated areas of the County and read the title into public record.
Comm. John Meeks asked if there was anyone in the audience wishing to speak for or against the item presented. Dana Sheffield spoke.
Comm. Rooks made a motion to adopt Ordinance 2016-02 as presented. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
LEVY COUNTY SHERIFF’S OFFICE
Mike West, 911 Addressing
Requesting ratification of the Chairman’s signature on the MapFlex Agreement.
Mr. West requested Board ratification of the Chairman’s signature on the MapFlex Agreement which provides annual support and maintenance on the map display used in dispatch. The cost for this agreement is fully covered by a Rural County Grant.
Comm. Joyner made a motion to ratify the Chairman’s signature on the MapFlex Agreement as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
ROAD DEPARTMENT
Alice LaLonde, Administrative Office Manager
Mrs. LaLonde gave an update to the Board of CR 326/Shell Mound Road stating they will be advertising for bids next week.
A. Request approval to purchase Mack 2017 Lowboy from Nextran.
Mrs. LaLonde requested Board approval for the purchase of a Mack 2017 Lowboy truck from Nextran in the amount of $121,350.09 on State Contract.
Comm. Stevens made a motion to approve the purchase of a Mack 2017 Lowboy truck from Nextran as presented. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
B. Request approval of Supplemental Agreement #1 to: SCOP C343 to correct the Project Limits.
Mrs. LaLonde requested Board approval of Supplemental Agreement #1 for SCOP, CR 343. The original project limits were incorrect with the description of CR 343/NE 60th Street from CR 241 to SR 500 (US 27). The correct limits are CR 343/NE 60th Street from CR 241 to SR 45 (US 27-US 41).
Comm. Stevens made a motion to approve Supplemental Agreement #1 for SCOP, CR 343 as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
NON-AGENDA ITEM/ROAD DEPARTMENT
Comm. Stevens made a motion to hear a non-agenda item. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
Mrs. LaLonde provided the Commissioners with a quote from Ring Power for an additional extended warranty on the engine repair/replacement for the bucket truck approved at the last Board meeting. The amounts are listed below for consideration by the Board:
36 months $1,600.00
48 months $3,150.00
The price approved for the engine repair/replacement already includes a 2-year warranty.
After discussion, the Board agreed to take no action on this item today, but to have Charlie Bedford present at the next Board meeting to answer questions the Commissioners may have.
EMERGENCY MANAGEMENT
John MacDonald, Director
Request approval to not renew agreement with Code Red Emergency Notification System and enter into an agreement with State of Florida Emergency Notification System known as Alert Florida Notification System.
Mr. MacDonald requested Board approval to not renew the agreement with Code Red Emergency Notification System which ends June 30th and enter into an agreement with the State of Florida Emergency Notification System known as Alert Florida Notification System which does not charge a fee for usage.
Comm. Rooks made a motion to enter in to an agreement with the State of Florida Emergency Notification System known as Alert Florida Notification System as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
Mr. MacDonald gave a report to the Board of the storm damage from Tropical Storm Colin in the Inglis, Yankeetown, Cedar Key areas.
NON-AGENDA ITEM/EMERGENCY MANAGEMENT
Comm. Joyner made a motion to hear a non-agenda item. Second was made by Comm. Stevens and the MOTION CARRIES.
Comm. Joyner requested Board approval for storm debris pick-up for coastal residents affected by Tropical Storm Colin on a date for each area to be advertised. This will be a one-time pick-up to be coordinated with the Mayor of each of the coastal municipalities. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
NON-AGENDA ITEM/EMERGENCY MANAGEMENT
Comm. Joyner made a motion to hear two non-agenda items. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
- MacDonald spoke to the Board regarding the purchase of Damage Assessment Software called Crisis Track in the amount of $2,300 per year. There is also a one-time training/set-up fee of $2,900.
After discussion, Comm. Joyner made a motion to table this item until further research can be done. Second was made by Comm. Rooks and the MOTION CARRIES.
- MacDonald requested the Board ratify Emergency Declaration 2016-033 due to damages caused by Tropical Storm Colin.
Comm. Stevens made a motion to ratify Emergency Declaration 2016-033 as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
COUNTY COORDINATOR
Fred Moody
- Request approval of the draft invoice in the amount of $4,827.00 for Fiscal Year 2016-17 Florida Association of Counties dues.
Mr. Moody requested Board approval of the draft invoice in the amount of $4,827.00 for Fiscal Year 2016-2017 Florida Association of Counties dues.
Comm. Rooks made a motion to approve the draft invoice as requested for the Florida Association of Counties dues for Fiscal Year 2016-2017 as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
- Request for appropriation of funds in the amount of $12,134.00 for Fiscal Year 2016-17 for North Central Florida Regional Planning Council.
Mr. Moody requested Board appropriation of funds in the amount of $12,134.00 for Fiscal Year 2016-2017 North Central Florida Regional Planning Council dues.
Comm. Joyner made a motion to approve funds in the amount of $12,134.00 be appropriated for Fiscal Year 2016-2017 North Central Florida Regional Planning Council dues as requested. Second was made by Comm. Rooks and the MOTION CARRIES.
HUMAN RESOURCE
Jacqueline Martin, Manager
Request direction from the Board on interviewing Public Safety Director applicants.
Ms. Martin requested direction from the Board for interviewing Public Safety Director applicants.
After discussion, Comm. Joyner made a motion to have staff select the top five (5) applicants for the Public Safety Director position to be reviewed by the Board at the next Board meeting. The Board will then set a date for interviews. Second was made by Comm. Rooks and the MOTION CARRIES.
AGRICULTURE EXTENSION OFFICE
B.J. Jarvis, Interim Director
Requesting approval from the Board of an agreement between Central Florida Community Action Agency, Inc. (CFCAA).
Ms. Jarvis requested Board approval of an agreement between the Central Florida Community Action Agency, Inc. (CFAA) and Levy County for assistance with student expense to attend the Summer 4-H Day Camps and Camp Cherry Lake.
Comm. Joyner made a motion to approve the agreement with Central Florida Community Action Agency, Inc. as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
LIBRARY
Lisa Brasher, Director
Ms. Brasher requested Board approval of payment to Auto-Graphics, Invoice #0061709, in the amount of $6,589.38 for the automated circulation system as a condition for receiving “State Aid to Libraries.”
Comm. Rooks made a motion to approve payment in the amount of $6,589.38 to Auto-Graphics as requested. Second was made by Comm. Stevens and the MOTION CARRIES.
The meeting recessed at 10:24 A.M.
The meeting reconvened at 10:33 A.M.
ANIMAL SERVICES
David Weatherford, Director
Presenting Certificate of Appreciation for donation to Animal Services.
Mr. Weatherford presented a Certificate of Appreciation to Bob Echols, Founder and CEO of “For Our Friends the Animals” for his contribution to the Levy County Department of Animal Services to build a Cat Room and for monthly pet vaccines.
Mr. Weatherford stated the Cat Room is being dedicated at 1:00 P.M. today.
LANDFILL
Benny Jerrels, Director
- Request to approve the 2015-2016 Small County Consolidated Grant Agreement for State Assistance and authorize the Chair to sign the Agreement.
Mr. Jerrels requested Board approval with the Chairman’s signature of the 2015-2016 Small County Consolidated Grant Agreement for State Assistance in the amount of $90,909.00.
Comm. Rooks made a motion to approve with the Chairman’s signature the 2015-2016 Small County Consolidated Grant Agreement for State Assistance as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
- Request for appropriation of $16,500.00 for Fiscal Year 2016-2017 for annual monitoring of hazardous waste generators.
Mr. Jerrels requested appropriation by the Board of $16,500.00 for Fiscal Year 2016-2017 for annual monitoring of hazardous waste generators through the North Florida Regional Planning Council.
Comm. Rooks made a motion to appropriate $16,500 for Fiscal Year 2016-2017 for annual monitoring of hazardous waste generators as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
TRANSIT
Connie Conley, Director
Ms. Conley requested Board approval with the Chairman’s signature on the FTA Fiscal Year 2016 Certifications and Assurances.
Comm. Rock Meeks made a motion to approve with the Chairman’s signature the FTA Fiscal Year 2016 Certifications and Assurances as requested. Second was made by Comm. Joyner and the MOTION CARRIES.
TOURIST DEVELOPMENT
Carol McQueen
Mrs. McQueen requested Board approval of the 2016-2017 Tourism Marketing Plan to begin October 1, 2016. This was approved on May 5, 2016 by the Levy County Tourism Development Council.
Comm. Joyner made a motion to approve the 2016-2017 Tourism Marketing Plan as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
Dana Sheffield spoke regarding this item.
GRANTS
Tisha Whitehurst
Mrs. Whitehurst requested the Board ratify the acceptance of the Notice of Award from the U.S. Department of Treasury for the Planning Assistance Grant.
Comm. Joyner made a motion to ratify the acceptance of the Notice of Award from the U.S. Department of Treasury for the Planning Assistance Grant as requested. Second was made by Comm. Rock Meeks and the MOTION CARRIES.
INFORMATION TECHNOLOGY
Daren Remington
Presenting state of the county IT network and proposed infrastructure changes needed.
Mr. Remington and Andrew Thurow gave a presentation to the Board of proposed county IT network and proposed infrastructure changes needed. Mr. Remington gave an estimated amount of $52,000 to make necessary updates and changes.
Those in the audience speaking regarding this item were: Lisa Brasher, Jenny Rogers, Carol McQueen, Connie Conley, Dana Sheffield, Deanna Dobbins, Jared Blanton, Sheila Rees, and Sallie Collins.
After discussion, Comm. John Meeks requested Mr. Remington bring back quotes for the server in the Finance Department and the Firewall upgrade at the next Board meeting.
COMMISSIONERS’ REPORTS
Comm. Joyner spoke of the upcoming I-75 meeting at Williston Crossings on June 24th at 9:00 A.M.
Comm. Joyner stated there will be a cake auction at 2:30 P.M. at the Cross Brand Cowboy Church to help with expenses for youth camp.
Comm. Rooks
Requesting approval for Resolution 2016-030 requesting the Florida Fish and Wildlife Conservation Commission to suspend rule 68B-4.0081(2)(d). –TABLED –
Comm. John Meeks reported both the Williston FFA Ranch Rodeo and the Chiefland Watermelon Festival were a success. Comm. Rock Meeks stated there is an I-75 Task Force meeting at 5:30 P.M. at the Best Western Gateway Grand in Gainesville.
Comm. John Meeks reminded everyone of the Cat Structure dedication today at 1:00 P.M.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 12:15 P.M.
ATTEST: BOARD OF COUNTY COMMISSIONERS
LEVY COUNTY, FL
________________________________________ ________________________________________
Clerk of Court, Danny J. Shipp Chairman, John Meeks