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July 2012

BOCC Budget Workshop – July 12, 2012

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BUDGET WORKSHOP

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

JULY 12, 2012

 

 

The Budget Workshop of the Board of Levy County Commissioners was held on July 12, 2012 at 9:00 AM in the Levy County Board ofCountyCommissionersmeeting room, with the following Commissioners present:

 

Chairman Danny Stevens

Comm. Marsha Drew

Comm. Ryan Bell

Comm.ChadJohnson

Comm. Mike Joyner

 

            Also present were:

Clerk of Court – Danny Shipp

CountyAttorney– Anne Bast Brown

CountyCoordinator– Fred Moody

 

 

Comm. Stevens called the workshop to order at 9:00 A.M.

 

 

DANNY J. SHIPP, CLERK TO THE BOARD

 

Presentation of Budget Overview FY 2012-13

 

Mrs. Rees presented opening statements concerning the General Fund on behalf of the Clerk of Court.  The current millage rate of 7.8114 was used to balance the General Fund.  The current rolled-back rate is 8.5759 and would generate $1.2 million more than what is calculated in the budget at this time.  There is a $2.3 million deficit between current expenditures and revenues.  Currently, there is $1.1 million in reserve, but this does not include transfers which will need to be done to balance theEMSand Fire budgets.

 

 

AGRICULTURE EXTENSION OFFICE – COUNTY AGENT

 

Albert Fuller, Director

 

Mr. Fuller stated his budget request is the same as last year with two exceptions:

1.  Requesting to replace an existing 1996 Chevy Astro mini-van for the Family Consumer Science     Program.

            2.  Replace carpeting in auditorium with tile

 

 

MOSQUITO CONTROL/PARKS & RECREATION

 

Matt Weldon, Director

 

Mr. Weldon stated his budget request is the same as last year.  Heavy rains after the long drought have increased the need and expense of mosquito spraying.

 

 

LEVY COUNTY SHERIFF’S DEPARTMENT

 

Sheriff Johnny Smith

 

Sheriff Smith stated the Sheriff’s Department budget request is the same as last year.

 

 

 

 

SUPERVISOR OF ELECTIONS

 

Connie Asbell, Supervisor of Elections

 

Comm. Stevens spoke on behalf of Mrs. Asbell who was unable to attend the Budget Workshop stating her budget request was the same as last year.

 

 

TAX COLLECTOR

 

Linda Fugate, Tax Collector

 

Comm. Stevens stated Mrs. Fugate’s budget is approved by the Department of Revenue inTallahasseeand is fee based.  Her budget request will come in August.

 

 

CLERK OF COURT

 

Danny Shipp, Clerk of Court

 

Mr. Shipp stated his budget shows an increase due to the second IT person hired, but this salary comes from different funds as the person provides IT assistance to numerous BOCC departments.  The Clerk’s office is also a fee office and the Recording numbers have been down resulting in a need for additional funding from the Board.

 

 

HEALTH DEPARTMENT

 

Mrs. Locke stated the budget request for the Health Department is the same as last year, $150,000.

 

 

ANIMAL SERVICES

 

David Weatherford, Director

 

Mr. Weatherford stated his budget was increased for this year as there is a need for a new truck.  He stated $25,000 has been budgeted for this item.

 

 

CONSTRUCTION / MAINTENANCE / WATER

 

Jimmy Jones, Director

 

Mr. Jones stated his budget request is increased from last year for the Construction/Maintenance Department.

Mr. Jones stated there are some increases in the Water Department budget.

 

 

LIBRARY

 

Lisa Brasher, Director

 

Ms. Brasher stated her budget request is increased by $8,347 to cover the salary of a part-time employee going to full-time and for IT usage.

 

 

VETERANS’ SERVICE

 

Robert Lowyns, Director

 

Mr. Lowyns stated his budget request is the same as last year.

 

 

ROAD DEPARTMENT

 

Bruce Greenlee, Administrative Superintendent

 

Mr. Greenlee stated the budget request for the Road Department is about $650,000 less than last year.  The Road Department is in need of hiring a couple of new employees for the construction side.

 

 

Mr. Moody requested dates for future budget meeting dates. 

The date of Tuesday, July 31st at 9:00 A.M. was decided for the next Budget Meeting. 

A tentative Budget Hearing was scheduled for Thursday, September 6th at 6:00 P.M. 

Tuesday, September 11th at 6:30 P.M. will be the date for Public Hearing for final adoption of the Assessments.   The date of September 17th at 6:00 P.M. will be the Final Budget Hearing.

 

 

LEGAL

 

Anne Bast Brown,CountyAttorney

 

Mrs. Brown stated the budget request for Legal was $1,000 less than last year.

 

 

PUBLIC SAFETY

 

David Knowles, Director

 

Mr. Knowles informed the Board of the closing with Fowlers Bluff Fire Department this morning.

Mr. Knowles stated there were some line item increases for the upcoming budget year forEMSfor fuel expense and repair/maintenance. 

Updated information on the Fire Department portion of his budget was given to the Board.

 

Mrs. Rees stated the Board theEMSbudget as presented is short by $505,602 based on the actual buy-down on the Special Assessments which have to be funded.  Presently, the Fire budget is short by $1,424,297.  Options to balance these budgets would be to transfer from the General fund, which does not have this much in it, raise Assessments or cut the budget.

 

Mrs. Rees then asked for direction from the Board on balancing the General Fund and if they wanted to discuss each department further as she will need to present them a proposed budget on July 31. 

 

After discussion, the Board agreed to examine each Department in the General Fund budget in greater detail.

 

The meeting recessed at 12:08 P.M.

 

The meeting reconvened at 1:36 P.M.

 

The Commissioners discussed each line item expense for every Department, making reductions in each budget, reducing the total budget by $2,019,791.

 

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 5:18 P.M.

 

ATTEST:                                                                                             BOARD OFCOUNTYCOMMISSIONERS

                                                                                                           LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                 Chairman, Danny Stevens

BOCC Regular Meeting – July 3, 2012

by

REGULAR MEETING

LEVY COUNTY BOARD OF COUNTY COMMISSIONERS

JULY 3, 2012

 

 

The Regular Meeting of the Board of Levy County Commissioners was held on July 3, 2012 at 9:00 AM in the Levy County Board ofCountyCommissionersmeeting room, with the following Commissioners present:

 

Chairman Danny Stevens

Comm. Marsha Drew

Comm. Ryan Bell

Comm.ChadJohnson

Comm. Mike Joyner

            Also present were:

Clerk of Court – Danny Shipp

CountyAttorney– Anne Bast Brown

CountyCoordinator– Fred Moody

 

Chairman Stevens called the meeting to order at 9:00 AM.   Major Sheffield gave the invocation, followed by the Pledge of Allegiance.

 

EXPENDITURES

 

Comm. Bell made a motion to approve the following expenditures presented for payment.  Second was made by Comm. Drew and the MOTION CARRIES.

 

CHECK NUMBER

     108439-108565
FUND             AMOUNT
GENERAL REVENUE

         1,199,450.79
ROAD

            210,302.60
SHIP

              14,995.26
TRANSPORTATION

                3,242.06
911

              41,766.23
COURT FACILITIES

                     12.00
PROGRESS ENERGY

                   104.56
EMS

              13,804.73
FIRE

                3,758.69
TOURIST DEVELOPMENT

                4,083.63
UTILITIES

                1,340.21
DRUG TASK FORCE

                1,603.93
ADD COURT COSTS

                1,650.00
IMPACT FEES -EMS

                   824.50
IMPACT FEES – PARKS

                   824.50
LANDFILL

              17,777.35
TOTAL       $ 1,515,541.04

 

 

MINUTES

 

The minutes for the Regular Board meetings held on June 5, 2012 which includes the minutes taken from the BOCC/NCBDC Workshop in Chiefland and June 19, 2012 were presented for Board approval.

 

Comm. Drew made a motion to approve the minutes from the Regular Board meeting on June 5, 2012 and June 19, 2012 as presented.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

 

PUBLIC HEARING

 

Rob Corbitt, Development Director

  1. Petition Ha.Va. 5-12, Marvin and Sharon Detweiler petitioning the Board for a Hardship Variance to allow a third dwelling in order to care for their daughter.

 

Mr. Corbitt presented and requested Board approval of Hardship Variance Petition 5-12 as requested by Marvin and Sharon Detweiler.

 

Comm. Stevens asked if there was anyone in the audience wishing to speak for or against the petition.

Mrs. Cannon asked a question which was answered by Mr. Corbitt.

Comm. Stevens then closed floor to public comment.

 

Comm. Drew made a motion to approve Ha.Va. 5-12 as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

Atty. Brown did swearing in for anyone wishing to speak from the audience and asked if any of the Commissioners had ex-parte communication regarding Special Exception 2-12.

 

Comm. Drew stated she had communication with the applicant and attorneys.

 

B.  Petition SE 2-12, Morris-Depew Associates, Inc., representing Colby Gwyn-Williams and Jose Raul Hernandez, petitioning the Board for a Special Exception to allow a Dog Kennel located at 551 SE 215th Avenue,Morriston,Florida.

 

Mr. Corbitt presented SE 2-12 for Board approval and read into record the conditions of the Petition.

 

Comm. Stevens asked if there was anyone from the audience wishing to speak for or against the Petition.

 

Charlie Gotier of Morris, Depew and Associates fromTallahasseespoke to the Board giving information regarding the petitioners’ plans for construction and operation of the kennel.

Raul Hernandez and Colby Williams both spoke to the Board explaining plans for the operation of the proposed kennel and Mr. Hernandez’s background in dog training.

 

Comm. Stevens asked if there was anyone in the audience wishing to speak for or against the Special Exception.

 

Ms. Cannon spoke.

 

Comm. Stevens then closed the floor to public comment.

 

Comm. Johnson made a motion to approve SE 2-12 as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

CLERK OF COURT

 

Danny Shipp

  1. Request selection of new Value Adjustment Board (VAB) representatives and advertise, if needed, for the citizen representative.  Mr. Chubb is currently serving as our citizen representative, and has for many years.

 

Mr. Shipp requested Board appointment of VAB members; one Citizen of the county, two Commissioners as regular members and one as an alternate.  Mr. Shipp stated Ivan Chubb had been serving as the Citizen member and was willing to continue to serve.

 

After discussion, the Commissioners agreed to appoint Comm. Joyner and Comm. Bell as members.  Comm. Drew agreed to serve as the Alternate.

 

The Commissioners agreed to advertise for the Citizen Representative as there had been interest made known to Comm. Bell in this position.

 

 

LEVY COUNTY SHERIFF’S OFFICE

 

Mike West, 911 Coordinator

 

Requesting Board Chair’s signature on two contracts:

  1. Viper 4.1 upgrade
  2. 9-1-1 mapping project

 

Mr. West requested Board approval of the Viper 4.1 upgrade to PSAP equipment which allows the dispatch center to remain in concurrence with the State E911 Plan.  Mr. West also requested Board approval of a 9-1-1 mapping project which will convert their maps to a solution with next generation 9-1-1 capabilities.  Both projects are fully funded by grants from the State ofFlorida E911 Board.

 

Comm. Drew made a motion to approve both items as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

Lt. Scott Finnen

 

Request approval of application for 2012 Edward Byrne JAG Grant in the amount of $11,883.

 

Lt. Finnen requested Board approval to apply for a 2012 Edward Byrne JAG Grant in the amount of $11,883.  The Sheriff’s Department plans to use these funds for:

Senior Management training, $9,000

K9 equipment for training and daily operations of managing a K9 unit, $2,883

 

Comm. Drew made a motion to approve the Edward Byrne JAG Grant application.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

Major Michael Sheffield

 

Request approval of RFP for Inmate Video Visitation.

 

Major Sheffield requested Board approval to advertise for RFP for Inmate Video Visitation system.  Research has shown the cost is estimated to be around $150, 000 to $175,000.  The Inmate Fund has $20,000 which can be used toward this expense.

 

The Commissioners agreed by consensus for the Sheriff’s Department to advertise for RFP’s for Inmate Visitation system and to set the due date for them to be received by July 23rd.

 

 

PUBLIC COMMENTS

 

David Leach spoke about promoting tourism forLevyCountyand commented about the striping being done onManatee Springs Roadand stated whoever was doing this was doing a sloppy job and believes this could leave a bad impression on anyone visiting the area.  He also expressed concerns aboutClay Landing Roadstating the patching done to the road was inadequate.  Mr. Leach requested the Commissioners rescind their decision on the Tarmac Mine as he is concerned about the wear and tear on roads and is also concerned about the blasting which will be done and the quality of the water supply.

Mr. Moody addressed Mr. Leach’s concerns about the road condition.

 

 

DEPARTMENT REPORTS

 

COUNTY COORDINATOR

 

Fred Moody,CountyCoordinator

  1. Presenting proposed agreement with Brown & Brown, Public Risk Insurance Agency for our Broker/Agent of Record Services for Employee Benefits. – TABLED –

 

  1. Request dates for a Budget Workshop; Thursday 7/12/12 or Friday 7/13/12.

 

Mr. Moody requested dates for a Budget Workshop.

 

The Commissioners agreed to set a Budget Workshop on July 12th at 9:00 A.M.

 

Mr. Moody then requested the Board hear a non-agenda item.

 

Comm. Bell made a motion to hear a non-agenda item.  Second was made by Comm. Drew and the MOTION CARRIES.

 

Mr. Moody stated he had been contacted by Grady Hartzog who had been contacted by Curtis Cupp with Linn Lease Group in connection with the construction of theTri-CountyHospital.  In order for them to obtain a retention pond permit the Suwannee River Water Management has requested they get permission from both the City ofChieflandandLevyCountyto work in their right-of-ways.  Mr. Moody stated they are requesting a letter from the Board of County Commissioners authorizingTri-CountyHospitaland Ingram Civil Engineering to be the agents for the work being done in the right-of-ways.

 

Comm. Drew made a motion to approve a letter to be prepared as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

Mr. Moody gave the Commissioners information on the inmate work crew situation.

Mr. Moody also informed the Commissioners of an invitation to a Community Partnership event to be held at the LowellReceptionCenteron August 2nd at 10:00 A.M.

 

 

CORRESPONDENCE

 

Karen Blackburn

  1. Request approval to replace Comm. Mike Joyner (approved at the May 22, 2012 Regular meeting) and add Commissioner Chad Johnson as an Alternate Member to the Levy County Transportation Disadvantaged Local Coordinating Board, W.R.P.C.

 

Mrs. Blackburn requested Board approval to replace Comm. Mike Joyner (approved at the May 22, 2012 Regular meeting) and add Commissioner Chad Johnson as an Alternate Member to the Levy County Transportation Disadvantaged Local Coordinating Board, W.R.P.C.

 

Comm. Johnson made a motion to approve the replacement as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

  1. Request approval of Proclamation 2012-23, recognizing July as Water Safety Month and promoting water safety through public awareness.

 

Mrs. Blackburn requested Board approval of Proclamation 2012-23, recognizing July as Water Safety Month and promoting water safety through public awareness.

 

Comm. Johnson made a motion to approve Proclamation 2012-23 as requested.  Second was made by Comm. Drew and the MOTION CARRIES.

 

 

PUBLIC SAFETY

 

David Knowles, Director

  1. Request approval to purchase two heart monitors from Physio Control (sole supplier).  We have been issued payment from EMS Matching Grant Funds in the amount of $50,000.  The remaining balance for the monitors ($17,801.30) will come from the EMS Impact Fee Fund.

 

Mr. Knowles requested Board approval to purchase two heart monitors from Physio Control for $67,801.30.  Mr. Knowles explained $50,000 will be funded by EMS Matching Grant Funds and the remaining balance of $17,801.30 will be paid from the EMS Impact Fee Fund.

 

Comm. Drew made a motion to approve the purchase of two heart monitors from Physio Control as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

  1. Request approval to re-chassis unit 105.  The bid price of $102,646.00 from Beck Auto Sales was agreed upon under the Florida Sheriff’s Association Bid Award Announcement 11-19-0907.

 

Mr. Knowles requested Board approval to re-chassis Unit 105.  The bid price of $102,646 from Beck Auto Sales was agreed upon under the Florida Sheriff’s Association Bid Award Announcement 11-19-0907.

 

Comm. Bell made a motion to approve the request to re-chassis Unit 105.  Second was made by Comm. Drew and the MOTION CARRIES.

 

  1. Request approval to apply for the attached agreement regarding the Statewide Law Enforcement Radio System (SLERS); requires signature.

 

Mr. Knowles requested Board approval to apply for the Partner Application and Agreement for the Statewide Law Enforcement Radio System (SLERS).  SLERS establishes a single, common radio network servicing all state agency law enforcement radio communications.

 

Comm. Drew made a motion to approve application for the Partner Application and Agreement for the SLERS as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

  1. Request approval to submit the Upland Lease Application to acquire the Levy Forestry Camp Facility located at 1251 CR 343 Bronson,Floridato house the Department of Public Safety Complex.  The lease agreement between the County and the Board of Trustees of the Internal Improvement Trust Fund of the State ofFloridashall be $300.00 per year.

 

Mr. Knowles requested Board approval of Resolution 2012-37 and to submit the Upland Lease Application to acquire the Levy Forestry Camp Facility to house the Department of Public Safety Complex.  The Lease Agreement between the County and the Board of Trustees of the Internal Improvement Trust Fund of the State ofFloridawill be $300.00 per year.

 

Comm. Bell made a motion to approve Resolution 2012-37 and to submit the Application as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

 

TOURIST DEVELOPMENT

 

Carol McQueen, Director

  1. Requesting approval to move forward with the Visit Florida Grant and arrange for advertising in Geo Saison’s 2012 Winter edition, where Cedar Key editorial will be featured.

 

Mrs. McQueen requested Board approval to move forward with advertising in Geo Saison’s 2012 Winter edition, a leading travel guide magazine forGermany, in which Cedar Key will be featured.  The cost for this advertising will be $8,643 and will be funded through the Visit Florida Grant, a $5,000 dollar for dollar matching grant.

 

Comm. Drew made a motion to approve advertising in Geo Saison’s 2012 Winter edition as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

  1. Presenting three printing proposals/quotes for reprinting out “Discover Your Next Adventure” 20 page tourism brochure.

 

Mrs. McQueen presented three printing/quotes for reprinting out “Discover Your Next Adventure” 20 page tourism brochure.  The quotes received are listed below:

 

Quantity / Price                                 Quantity / Price                                       Quantity / Price

Lunar Cow   10,000 = $3,991            Print Shop  10,000 = $4,216            StorterChilds   10,000 = $4,168

15,000 = $4,926                              15,000 = $5,530            Printing             15,000 = $5,300

20,000 = $6,846                                    20,000 = $6,433

 

Comm. Bell made a motion to approve the purchase from Print Shop of 10,000 copies at $4,216.  Second was made by Comm. Joyner and the MOTION CARRIES.

 

Mrs. McQueen presented additional promotional items to the Commissioners.

 

Danny Shipp added information regarding a link from the Clerks website to the Visit Levy site.

 

 

COUNTY ATTORNEY

 

Anne Bast Brown

  1. Ratification of Emergency Declaration 2012-36 enacted by the Chair on June 25, 2012.

 

Atty. Brown requested Board ratification of Emergency Declaration 2012-36 enacted by the Chair on June 25, 2012 as a result of heavy rainfall and winds throughout the county from Tropical Storm Debby.

 

Comm. Bell made a motion to ratify Emergency Declaration 2012-36 as requested.  Second was made by Comm. Johnson and the MOTION CARRIES.

 

Atty. Brown then requested the Board hear non-agenda item.

 

Comm. Bell made a motion to hear a non-agenda item as requested.  Second was made by Comm. Drew and the MOTION CARRIES

 

Atty. Brown requested Board ratification of Emergency Declaration 2012-38 extending Emergency Declaration 2012-36.

 

Comm. Bell made a motion to ratify Emergency Declaration 2012-38 as requested.  Second was made by Comm. Drew and the MOTION CARRIES.

 

  1. Request approval, purchase of upgrade for the Abacus software as a sole source provider of software used by the Office of theCountyAttorneyin the amount of $2,904.30.

 

Atty. Brown requested Board approval for the purchase of an upgrade for the Abacus Software as a sole source provider of software used by the office of theCountyAttorneyin the amount of $2,904.30 for three years.

 

Comm. Joyner made a motion to approve the software upgrade purchase as requested.  Second was made by Comm. Bell and the MOTION CARRIES.

 

 

COMMISSIONERS’ REPORTS

 

Comm. Johnson reported there were several Levy County Students who did well at the recent FFA Convention.

 

Comm. Bell reported there will be Regional Baseball playoffs in Chiefland this weekend.  The girls 12 & under Softball team from Chiefland will be competing in State playoffs.

Comm. Bell reported the merger of Duke Energy and Progress Energy merger.

 

Comm. Joyner reported he is working on getting a portion of road from SR19 to CR 326, from the Gulf Hammock Post Office to the boat landing dedicated to Michael O’Steen.

 

 

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMISSION, THE MEETING ADJOURNED AT 11:20 A.M.

 

ATTEST:                                                                                             BOARD OFCOUNTYCOMMISSIONERS

LEVY COUNTY,FL

 

 

____________________________________                                    ____________________________________

Clerk of Court, Danny J. Shipp                                                 Chairman, Danny Stevens